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ActFax

EMail

As an alternative to sending documents by fax, ActiveFax can also be used to send any document by email. Depending on the configuration of the fax server, ActiveFax tries to convert the document to text format whenever possible. If the conversion to text format cannot be done, the document is sent as an email attachment in PDF, TIFF or GIF format.

SMTP Server (Mail Server) Configuration

Delivery of emails is done through an SMTP server (Simple Mail Transfer Protocol). To configure the email service in ActiveFax, you just need to specify the address of your SMTP server and the type of Internet connection for the fax server PC. If you do not know the address of your SMTP server, ask the administrator of your mail system or your ISP (Internet Service Provider).

Enter the hostname or IP address of the SMTP server.

Specify whether you have direct access to the Internet or if you need to use dialup connections.

If you need to use dialup connections, configure the settings for the Remote Access Service (RAS).

The settings of the email service can be individually configured to set the default attachment format and other parameters.

The option Use individual user names for the FROM field of an EMail is used to specify if the complete user name should be used in the FROM field of the email. If this option is disabled, the Name field (company name) is used instead.

The option Convert fax message to text format whenever possible controls if the fax server should try to convert documents to text format (ASCII or HTML) whenever possible. If the conversion cannot be done, the document is sent as an email attachment in PDF, TIFF or GIF format.

The option Enable Fax Title for EMails in bitmap format controls if the header of the fax message should be added to emails.

The File format for fax messages sets the file format for email attachments. Documents are sent as an email attachment whenever it is not possible to convert a document to text format. The default file format is PDF.

The option Send EMails always immediately is used to configure whether an email should be delivered immediately (as soon as it is received by the fax server) or if the fax server should wait for a predefined number of emails to be in the transmission queue.

Especially when using dialup connections for Internet access, this option can be very useful to reduce phone charges.

The setting Share Communication Port for Fax and EMail has to be activated if you share the same modem for fax transmissions and dialup connections for Internet access. The fax server automatically disconnects the modem connection in that case to give the Windows RAS manager the chance to do a dialup connection to the Internet.

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